Best Project Management Tools

Table Of Contents

Top 10 Project Management Tools for Your Company

Managing a remote marketing team is hard. You have to: 

  • Conduct regular meetings even if the workforce is distributed across the globe
  • Enable consistent interactions to promote a healthy work culture 
  • Provide feedback 
  • Support different team dynamics 

Mundane tasks like setting up meetings, checking in on employees, and replying to emails tend to take up a lot of your time. Even though you sit in front of the screen the whole day, some tasks always get pushed to overtime. 

That’s why you need a project management tool. It helps you plan, track, and manage company-wide projects to achieve your goals ahead of time. It automates mundane tasks so you can focus on your core job – and yourself. 

In this blog, we bring you the best project management tools so you can choose one that fits your requirements. 

How to choose the best project management software for your team? 

Your top 10 options are available here, but you must follow basic criteria to choose the best. Consider the following factors before you choose a project management software: 

  • Ease of use: The software should be easy to use so anybody from your team can start working with a minimal learning curve. 
  • Budget: The software should fit your budget and be able to support you as your team grows. 
  • Top features: Basic features of the best project management software are the same. Look for the top features and USPs to choose the one for you. 
  • Customer support: Talk with previous buyers to confirm that the software company provides timely customer support.  
  • Reviews: Check social media and app store reviews before buying.  

10 best project management tools for your company 

1. monday.com

Monday is named after the most hated day of the week when project managers have to set weekly goals, check on past deadlines, and make sure all briefs and tasks are ready to go out. That’s exactly where monday.com chips in. 

Features

  • With monday.com, you can collaborate on your projects in real-time, plan deadlines, set up calendars, and manage budgets for campaigns with stakeholders all in one platform. 
  • You can combine monday.com’s work management platform with its sales, marketing, development, and project platform to build a complete work ecosystem for your remote teams. Teams such as sales and marketing can collaborate on common projects and share insights without leaving the software, so you can deliver products/services faster. 
  • It has many integrations like Google Drive, Zapier, and Dropbox to help manage and assign tasks from one platform. With its API architecture, you can add custom integrations. Now, you don’t have to jump from one app to another. You can focus on creativity rather than mundane tasks.
  • Create the perfect workflow for your team without coding and leave the repetitive work to the platform. You receive notifications each time a task gets updated and send pre-set emails whenever a due date comes near. It saves time spent on replying to messages. Also, you don’t have to follow up with writers or designers about deadlines as the software does it for you.

Pricing: The individual plan is free. The basic plan costs $8 per seat/month, followed by a standard plan of $10 per seat/month. The pro plan costs $16 per seat/month. If you’re seeking enterprise-grade features, contact the sales team. 

2. ClickUp

ClickUp is an agile project management tool that allows all your teams to work together on the same platform. 

Features

  • It supports over 10 different views, including board view, list view, box view, and ‘me’ view, so that each employee can read the workflow as per their preference. If you’re hooked to a particular layout, you can save it for future projects and share your templates with co-workers. It saves time as you don’t have to recreate a template from scratch for new projects. 
  • ClickUp lets you showcase customized status such as ‘ongoing work’ or ‘plan work.’ It keeps your team updated and allows you to skip standard status-sharing meetings – nobody likes those.
  • With ClickUp, your teammates never miss a task update as you can assign comments, and they’ll receive real-time notifications. 
  • Gnatt charts give you a bird’s eye view of all your projects. You can determine status at a glance and plan or change your workflow whenever you need. 
  • Custom Dashboards in ClickUp contain efficient metrics like velocity metrics, burndown charts, burnup charts, and cumulative flow charts. These dashboards let you visualize your team’s performance and share project data in an organized manner. 
  • The platform comes with brilliant integrations like Slack, Zoom, Google Drive, Hubspot, Salesforce, Gitlab, and more. It acts as one collaborative ecosystem where every app is within your reach. Even if you’re migrating from another project management tool, ClickUp lets you easily import all data and get started ASAP. 

Pricing: ClickUp’s plan starts with a free version for personal use, followed by a $5 plan for small teams. The cost for mid-sized teams is $10, and for multiple businesses, it is $19. If you want enterprise-grade features, contact ClickUp’s sales team to get a customized price model. 

3. Wrike

Wrike is one of the best project management tools used by enterprises and businesses with large teams. The award-winning project management tool is highly collaborative, making it quite popular in the big leagues. 

Features

  • Wrike provides a three-pane view with a project hierarchy on the left, a current task list in the middle, and task information on the right. It makes project management easy as everything’s available in one workspace. 
  • Wrike offers a detailed analysis of your projects with easy-to-read graphical progress charts. It lets you analyze task data from eight categories. These detailed insights help project managers allocate resources efficiently based on their team’s performance. 
  • It provides interactive Gnatt charts, kanban boards, and pre-built workflow templates so anybody can adapt to the new software and start working. 
  • With Wrike, you can automate the approval flow by assigning tasks to each employee. No more texting people once you’re done with a task. They’ll receive notifications whenever the approval is due. With this automation, employees can focus on their core job and skip messaging. 

Pricing: Wrike offers a free plan for small teams followed by $9.80 per user/month for fast-growing teams. A business plan for larger teams costs $24.80 per user/month. For an enterprise plan, contact Wrike’s sales team. 

4. Trello

Trello is a beginner-friendly, simple project management tool. It’s easy to use but may not be sustainable as your business grows. But Tello is still one of the best project management tools for small teams such as freelancer teams and small-sized agencies. 

Features

  • The basic board view is easy to use; you can drag and drop cards from one step to another as the task progresses. Other views include Board, Timeline, Map, Calendar, Workspace, and Dashboard. 
  • Use the timeline feature to adjust a task’s start and finish date, arrange the steps in a sequence, and see the plan laid out for them from beginning dates to deadlines. 
  • The map view is a blessing for remote teams as it helps you track and coordinate projects and clients with easy location-based data into your cards.
  • Use dashboards to stay on top of your task progress. Dashboards visualize key metrics and give actionable insights into your workflow. Understand the project report at a glance and improvise quickly to achieve results. No more digging through data to understand what’s happening with your team. 

Pricing: Trello has a free plan for individuals and small teams. The standard plan costs $5 per user/month, the premium plan costs $10 per user/month, and the enterprise plan costs $17.50 per user/month. 

5. Asana

Asana is a globally recognized, dynamic project management tool whose name translates to ‘yoga poses’ – maybe it aims to take away your stress with easy project management. 

Features 

  • Asana has an easy-to-grasp user interface. You monitor your team’s progress in an activity feed on your dashboard and move the task list around with an easy drag-and-drop function. 
  • Visual project timelines give you a detailed view of all projects. It highlights due dates and assignees so you can track task progress at a glance. 
  • Your team members can set up processes with workflow builders in Asana so all of them can coordinate and tick tasks off their to-do lists with zero bottlenecks. You can change your workflow whenever a challenge arises, so the progress doesn’t stop. 
  • Asana takes routine work off your shoulders with ‘Rules’ features. You write “rules” to build an automated workflow, so everybody follows the pre-designed process. 
  • It has a range of templates such as creative requests, project planning, marketing plan, and new employee onboarding for all departments. Use these templates to automate your company’s workflow’s most mundane yet important functions. 

Pricing: Get Asana’s free plan for personal use or your small team. The premium version costs $10.99 per user/month, and the business version costs $24.99 per user/month. 

6. Teamwork 

Teamwork lets you manage freelancers, clients, and in-house teams under one platform. You can skip the learning curve and jump straight to work with pre-designed templates. 

Features 

  • Teamwork lets your clients access the projects inside the software. It saves your time spent on messages and emails. Clients can comment on projects and add tasks and lists all within the software. The best part is that you can customize their access, so you don’t lose control. 
  • Teamwork’s intuitive dashboard shows only the most recent tasks, so you open your laptop to endless cards and boards floating around on the screen. You can customize this dashboard with your company logo to give it a personal touch. 
  • You and your team can comment on projects via email. It makes project management convenient as you don’t have to open the software for just a few replies. Add multiple email accounts so your team can also leverage this feature. 
  • Time tracker in teamwork tracks your work schedule and calculates billing hours so you can easily generate invoices for your clients. 

Pricing: Teamwork has a free version for beginners. The ‘Deliver’ plan costs $9.99 per user/month. Grow plan costs $17.99 per user/month. You can contact the sales team if you want to scale from here. 

7. Podio

Podio offers customizable app-building features so you can build a complete work environment. Your workflow won’t be limited to what the project management software offers, as you can customize it per your needs.

Features:

  • Podio contains all popular integrations such as Dropbox, Google Drive, Zapier, Zendesk, One Drive, and SugarSync. It offers additional extensions built for specific use cases. These help you run a company smoothly without jumping from app to app. 
  • Podio task flow is customizable based on the project. For instance, if you’re working on a design project, Podio suggests a task to approve the design. It helps everybody in your team build a smooth workflow without any coding.
  • You also operate Podio from your phone. Set tasks and approve requests on the go. 
  • You get unlimited storage in Podio to add or share files. It sends team-wide notifications whenever a file is added, removed, or replaced, so you always monitor what’s happening with resources. Since your files are always in Podio, you can track and pull out any past file without hassle. 

Pricing: Podio offers a free plan and a basic plan of $7.20 per month. The plus plan costs $11.20, and the premium costs $19.20 per month.

8. Confluence 

Confluence is one of the best project management tools for remote teams. A flexible workspace lets your team participate and create project plans together. 

Features 

  • The advanced search feature lets you label pages to easily organize and find later. Use customizable templates to create project strategies so anybody can get started quickly, without any technical knowledge. 
  • Confluence lets you and your teammates edit pages together. You can allow team members to like, comment, and react to pages with GIFs. This feature makes Confluence highly collaborative and fun. 
  • Confluence comes with attractive integrations like Jira and Trello. You can also include Confluence into your customizable workflow with many other apps using Atlassian Marketplace. 

Pricing: Confluence offers a free version for individuals and small teams. The standard plan costs $5.50, and the premium plan costs $10.50. For enterprise-grade features, contact their sales team. 

9. ProofHub

ProofHub lets you plan and organize projects with a table view, kanban boards, Gnatt charts, and custom workflows. 

Features 

  • ProofHub lets you create custom workflows with unlimited stages where each team member gets notified whenever a task moves along the flow. You decide who can access what in the workflow with custom permissions. 
  • Speed up your task progress with customizable project templates and time tracking in ProofHub. Create timesheets or track time manually to create progress reports. 
  • ProofHub supports team discussions and group chats where teams can brainstorm ideas and store details in the ‘notes’ features. If someone’s unavailable, you can mention them in that chat, and they’ll receive notifications. 
  • Create custom reports with project-wide task progress where you can track the workload of each employee. You get a bird’s eye view of tasks, milestones and time logged. 

Pricing: The Essential plan costs $45 per month, and the premium plan costs $89 per month. 

10. Zoho Projects

Zoho is a cloud-based project management system that lets you plan projects, manage tasks, and collaborate with your office teams from the comfort of your home. It’s one of the best project management software for SMEs. 

Features 

  • Zoho has an intuitive user interface that teaches you how to use the product. Different features are color coded for maximum retention. Zoho also supports dark and light modes for your convenience. 
  • Zoho lets you automate your task flow with the Blueprint feature and workflow rules. The software sends email alerts to specify conditions that trigger the next action. With Zoho, you have an autopilot system to run your workflow. 
  • Zoho has unique issue tracking features that let you import bugs from your issue tracking software and arrange them based on priority, so you can focus on what’s important. 

Pricing: Zoho Projects start at $4 per user/month, and the premium plan costs $9 per user/month. 

Checklist to choose the best project management software for your company:

  • Define your goals 
  • Set Benchmarks 
  • Test the tool with a demo
  • Purchase and implement the tool in your workflow
  • Review Results 

Ease your work with the best project management software 

A project management tool lets you take a breather from never-ending remote work duties. It automates most mundane tasks and removes bottlenecks that delay small tasks. 
Invest in one of the best project management tools from the list above and enjoy extra free minutes in your busy work routine. To understand more about project management and content marketing, reach out to us, at Contensify.

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